Terms and Conditions

Please find our Terms and Conditions of entry below

Terms and Conditions - Version 1.1 20.02.2016

The terms and conditions outlined here are generic to our company and events as a whole. There are standalone rules for each event also. However the terms and conditions contained herein supersede/and or run in conjunction with the particular event rules.

Payments

We accept most major credit and debit cards, however these payments are taken through our sub contracted ticketing system in place on or embedded within our website, or if you are redirected to our ticketing systems website for payment. We also accept BACS transfers (please contact via email for BACS payment details) and cheques made payable to Dark Skies Run Ltd (please contact via email for address details to send cheque payments, once payment has cleared you will be entered live into the event).

We reserve the right to refuse any payment for any event should we believe or suspect that the payment method being used is not genuine for any reason.

“Early Bird” entries are only available if payment has been received and cleared prior to the date advertised as the “Early Bird” discount.

We reserve the right to change the cost of event entry prior to any payments being cleared, at any time.

Refunds Ultras and marathons

Once payment has been received for the event of your choosing, no full refunds will be issued. As a result of administration charges associated with event entries, and charges incurred from sub contracted ticketing systems. These monies are promised as payment for future costs incurred, within the said event payment has been taken for.

Should you decide you no longer want to take part in an event you have paid for, (for any reason i.e. personal/ professional/medical) up to 9 months prior to the start date of the event you will be entitled to a 75% refund of the price paid for entry. 50% refund 6 months prior to the start date of the event paid for. 25% refund 3 months prior to the start date of the event paid for. Within 3 calendar months of the start of the event no refunds at all will be given.

Under no circumstances will entry deferrals for any entries be accepted.

Under no circumstances will you be allowed to transfer the cost of the entry paid, to another event.

Under no circumstances will credit be given towards another event.

You may under complete discretion of Dark Skies Run Ltd transfer entry to another runner who has not yet entered the event. However, should you wish to do this you must contact via email no less than 3 calendar months prior to the event. However, any event apparel such as medal / t-shirt may not be offered on transfer as orders may have been placed and unchangeable at that time.

Any exchange of entry will require the new runner to accept fully the Terms and Conditions enclosed within this document.

Collection of t-shirts and race merchandise

Only runners who turn up race registration are entitled to collect the race merchandise associated with that race such as t-shirts, cups etc. It is not possible for us to post these items to runners before or after the race.

Under no circumstances will entry deferrals for any entries be accepted.

Under no circumstances will you be allowed to transfer the cost of the entry paid, to another event.

Under no circumstances will credit be given towards another event.

You may under complete discretion of Dark Skies Run Ltd transfer entry to another runner who has not yet entered the event. However, should you wish to do this you must contact via email no less than 3 calendar months prior to the event. However, any event apparel such as medal / t-shirt may not be offered on transfer as orders may have been placed and unchangeable at that time.

Any exchange of entry will require the new runner to accept fully the Terms and Conditions enclosed within this document.

Refunds 10Ks and half marathons

Once payment has been received for the event of your choosing, no full refunds will be issued. As a result of administration charges associated with event entries, and charges incurred from sub contracted ticketing systems. These monies are promised as payment for future costs incurred, within the said event payment has been taken for.

Should you decide you no longer want to take part in an event you have paid for, (for any reason i.e. personal/ professional/medical) up to 3 months prior to the start date of the event you will be entitled to a 75% refund of the price paid for entry. 50% refund 2 months prior to the start date of the event paid for. 25% refund 1 month prior to the start date of the event paid for. Within 30 calendar days of the start of the event no refunds at all will be given.

Under no circumstances will entry deferrals for any entries be accepted.

Under no circumstances will you be allowed to transfer the cost of the entry paid, to another event.

Under no circumstances will credit be given towards another event.

You may under complete discretion of Dark Skies Run Ltd transfer entry to another runner who has not yet entered the event. However, should you wish to do this you must contact via email no less than 3 calendar months prior to the event. However, any event apparel such as medal / t-shirt may not be offered on transfer as orders may have been placed and unchangeable at that time.

Any exchange of entry will require the new runner to accept fully the Terms and Conditions enclosed within this document.

Discounts

A 10% discount is available on race entries for the Marathon distance and Ultra distance events for current or ex- Military personnel.

A 10% discount is available on race entries for the Marathon distance and Ultra distance events for NHS, Emergency service staff (including Mountain Rescue, Police, Fire and Rescue, Ambulance Service and Coast Guard), HMP prison service staff. To be considered for these discounts you must contact Dark Skies Run Ltd via email prior to processing your entry payment for the discount to be applied. A discount cannot be reimbursed or cost recalculated after payment for an entry has taken place. This is solely the responsibility of the event entrant to do so prior to the event payment being processed.

Dark Skies Run Ltd reserve the right to change and or refuse any discount.

Nature of Event & Safety

Dark Skies Run Ltd have an obligation to ensure that the event is as safe as possible without diminishing the nature of the challenge. Participant safety is ultimately each participant’s personal responsibility.

By participating, you accept that is it your responsibility to keep yourself and/or your team safe. You understand that the event organisers will not always know your location during an event, and you accept that it is your responsibility for ensuring the event organisers know your location in the event of an incident. You accept that a rescue may be inherently dangerous, and by seeking/accepting assistance you accept the risks involved.

Any exchange of entry will require the new runner to accept fully the Terms and Conditions enclosed within this document.

By participating in the event you fully realize the dangers of the event and fully assume the risks associated with such participation, including but not limited to the following dangers; exhaustion, collision with pedestrians, vehicles, other participants and fixed or moving objects, weather conditions, animals, the possibility of physical and or mental trauma and injury including death.

At any point during the event, you may be required as part of the event route to cross over and or move along side roads and other byways. You may be required to cross rail crossings. At any such time you choose to do this, you do so knowing the risk involved in such an endeavour. Any liability for crossing and or using the aforementioned is solely the responsibility of you the participant, and you are aware of the risk of doing so. The organiser Dark Skies Run Ltd hold no responsibility for your safety at any such crossings.

If at any time you have to retire from an event, you accept that it is your sole responsibility to inform the event organiser/ Race director. Both asap (by phone - NB you must receive a reply acknowledging that your sms has been received) and asap in person / via an event official. You must confirm in person at the event HQ or go to the nearest marshalled checkpoint ahead of you on the current route of the event, as any previous checkpoint may have closed down and moved on.

Indemnity Waiver

You the participant in the event hereby waive any and all rights and/or claims you may have against the Organisers Dark Skies Run Ltd, its employees, directors, consultants, and event sponsors for any damages and/or claims that may arise directly or indirectly from participation in the Event. Including but not limited to, the following dangers; exhaustion, collision with pedestrians, vehicles, other participants and fixed or moving objects, weather conditions, animals, the possibility of physical and or mental trauma and injury including death.

You the participant fully realize the dangers of the event and fully assume the risks associated with such participation, including but not limited to the following dangers; exhaustion, collision with pedestrians, vehicles, other participants and fixed or moving objects, weather conditions, animals, the possibility of physical and or mental trauma and injury including death.

You the participant acknowledge that the organiser holds not responsibility for your medical well being and any and all personal medical conditions and medications or your sole responsibility, whether you have declared them to event organiser or not.

You the participant are recommended to have a full medical check from a GP prior to engagement in the event to confirm your ability to take part.

You declare yourself physically fit and able to take part in the event.

You agree to abide by the rules and conditions laid down for the event and to follow instructions issued by the organiser of the event. You understand that circumstances beyond the control of the organisers may cause the event to be modified, postponed or relocated.

Insurance

The Participant acknowledges that it is their responsibility to obtain insurance cover for their participation in the event and they also acknowledge that the organiser does not provide insurance cover for the participants in the event.

Participants are strongly recommended to take out appropriate insurance that covers their participation in the event and repayment of their entry Fee should they be unable to participate.

Format Changes

The organisers reserve the right to change the date, timings, location and format of any event if necessary, without prior consultation with the participant/s.

The organisers reserve the right to cancel any event without prior notice.

If the organisers are forced to cancel an event for any reason, a new date will be established and all entries carried forward.

If no alternative date is available, all entries will be carried forward to the follow year.

If the event has to be cancelled in its totality a full refund minus the administration (including invoices for event merchandise and or event locations) costs already incurred will be issued.

Photography

Photos of you may be published online. Photos published online may be viewable publicly.

By taking part in the event you are agreeing to all image rights belonging to the organisers of the event.

Personal Belongings

Any personal belongings brought to an event are left entirely at the participant's own risk - this includes designated bag drop areas.

Participants are advised to bring only limited valuables to events and, if necessary.

Due to the nature of the events, not all baggage or equipment can be kept secure at all times.

Note

This is a live document and as such can be updated at any time.

It is the responsibility of the entrant to check the Term and Conditions upon entry and 1 week prior to the event.

The organiser does not have to inform the participant of indention to change and make additions to this document.

The organiser does not have to inform the participant of changes made to the document at any time.